Reimbursements

The price of an economy flight or economy train fare will be reimbursed to you.

In order to receive reimbursement for your flight you must provide:

• A receipt showing your form of payment
• Your itinerary

If you would like to spend more time in Sacramento, and the flight isn’t any additional expense than an economy flight on the conference dates, you may stay additional days and the flight will still be reimbursed. Please note, any extra hotel days will be at your own expense.

If you have paid for you travel out of pocket please out the following forms: 

• A travel release form (required by our university, for students only)
• A travel request form (if purchasing airfare)
• A travel request form for mileage or train travel (please contact us)

After the conference has completed we will send you a travel claim form to sign, and submit the forms for reimbursement. Reimbursements are processed through the University and will likely take 8-10 weeks to complete.

In order to expedite your reimbursement, please send in your receipts and itinerary as you book your travel!

If you are paying for travel out of your sub-award or through your University and need reimbursement please supply:

• A travel release form (required by our university, for students only)
• An invoice from your University for the cost of your airfare along with an itinerary and a copy of the receipts

After the conference has completed we will process the invoice and send a check to your University for the travel.

If you are paying for travel out of your sub-award or through your University and do not need a reimbursement please supply:

• A travel release form (required by our university, for students only)